Privacy Policy
This Privacy Policy explains how Evident Systems, Inc. ("Evident," "we," "us," or "our") collects, uses, and shares personal information when you visit evidentcorp.com (the "Site") or interact with Sherpa OS marketing materials, forms, or the on-site chat assistant. It does not govern use of the Sherpa OS product, including any beta, pilot, trial, demonstration, sandbox, or production environment, which is governed by a separate written agreement.
1. Who we are
Evident Systems, Inc.
Arlington, Virginia
legal@evidentcorp.com
2. Information we collect
2.1 Information you give us through forms
The Site has three places where you can submit information to us:
- Beta access request (homepage). Your first name, last name, work email, and optionally your firm or organization and your area of interest (single deal, program, enterprise, or exploring).
- Investor inquiry (investor pages). Your first name, last name, work email, optionally your firm, and your response to an accredited-investor self-assessment. The self-assessment records only which category of accredited-investor criteria you select and your affirmation that you qualify. It does not collect income, net worth, or any financial figures, and it is a self-assessment for pre-qualification, not a verification of your status.
- Chat assistant ("Eve"). If you use the on-site chat, we collect the messages you send and, if you choose to share them when prompted, your name and work email so a member of our team can follow up.
2.2 Information we collect automatically
- Chat and campaign data. When you use the chat assistant, we collect your conversation content and any campaign parameters carried in the link you arrived through (for example, the source or campaign that referred you).
- IP address and technical data. When you submit a form or use the chat, our systems process your IP address to prevent spam and abuse, to verify you are not an automated bot, and in routine server logs. We do not use this to build advertising profiles.
2.3 What we do not collect
As of the Last Updated date above, we do not deploy analytics, advertising, or cross-site tracking technologies on the Site. We do not use advertising pixels or analytics tags. See Section 6 (Cookies and local storage).
3. How we use your information
We use the information above to:
- Respond to your beta, investor, or general inquiry, and follow up with you (we aim to respond within one business day).
- Evaluate and communicate about potential access to Sherpa OS or an investment conversation.
- Operate, secure, and improve the Site, including preventing spam, fraud, and abuse.
- Comply with our legal obligations, including securities-law requirements relevant to investor communications.
We do not sell your personal information, and we do not use it for third-party advertising.
4. How we share your information
We share personal information only with service providers that help us operate the Site and respond to you, and only as needed for those purposes. These providers include providers such as:
- Cloudflare: website hosting, content delivery, bot protection (Turnstile), and the serverless functions that process our forms and chat. Cloudflare processes your IP address for these purposes and maintains operational logs.
- Microsoft: our form submissions are routed through Microsoft Power Automate and Dynamics 365 for follow-up, and our email (including messages you send to our published addresses) is handled by Microsoft 365.
- Google Fonts: the Site loads a web font from Google, which means Google receives your IP address and browser information when a page loads. Google does not receive any information you enter into our forms.
- Our own platform (Azure and Anthropic). The chat assistant runs on our platform hosted on Microsoft Azure, and its responses are generated using Anthropic’s AI. Your chat messages and any contact details you provide in chat are stored on our platform and processed by these providers to operate the assistant.
We may also disclose information if required by law, to protect our rights, or in connection with a corporate transaction such as a financing or acquisition.
5. Legal bases and your rights
Depending on where you live, you may have rights over your personal information, including the right to access, correct, delete, or obtain a copy of it, and to object to or restrict certain processing. To exercise any right, email us at legal@evidentcorp.com and we will respond as required by applicable law.
5.1 California residents (CCPA/CPRA)
We do not sell or share your personal information as those terms are defined under California law. California residents may request access to or deletion of their personal information and may not be discriminated against for exercising these rights. In the past twelve months we have collected the categories of information described in Section 2 and disclosed them to the service providers described in Section 4 for business purposes only.
5.2 EEA and UK residents (GDPR)
If you are in the EEA or UK, we process your information on the basis of your consent when requested, our legitimate interests in operating and securing the Site and responding to inquiries, and our legal obligations. Where personal information is transferred internationally and applicable law requires a transfer mechanism, we rely on approved safeguards, which may include the European Commission’s Standard Contractual Clauses, the UK International Data Transfer Addendum, or another legally recognized mechanism. You have the right to lodge a complaint with your local supervisory authority.
6. Cookies and local storage
As of the Last Updated date above, the Site does not set its own tracking cookies and does not use analytics or advertising cookies. A full description of the limited cookies and browser storage used by the Site is in our Cookie & Local Storage Disclosure, which forms part of this Policy. In summary, Cloudflare may set strictly necessary security cookies, and the Assistant stores a small amount of information in your browser to maintain and resume your conversation. Evident does not use these technologies for advertising or cross-site tracking.
7. Data retention
Unless a longer period is required or permitted by law, we generally retain marketing and beta inquiries for 24 months after the last meaningful interaction, investor inquiries and related records for 5 years, and chat transcripts and contact details submitted through the Assistant for 12 months. We may retain limited records longer when reasonably necessary to establish, exercise, or defend legal claims, comply with legal obligations, resolve disputes, prevent fraud or abuse, or enforce agreements. At the end of the applicable period, we delete or de-identify the information in accordance with our operational processes.
8. Security
We use reasonable technical and organizational measures to protect personal information, including bot protection on our forms, rate limiting, and access controls on our systems. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Children
The Site is a business-to-business site not directed to children. We do not knowingly collect personal information from anyone under 18. If applicable law in a visitor’s jurisdiction establishes a different age threshold or requires parental authorization, we will comply with that law. If you believe a child has provided personal information to us, contact legal@evidentcorp.com.
10. Changes to this Policy
We may update this Policy from time to time. When we do, we will change the "Last updated" date above, and material changes will be reflected on this page.
11. Contact us
Evident Systems, Inc.
Arlington, Virginia
legal@evidentcorp.com